Quick Tip - Effective Meetings Begin With Goals
Goals are critically important for the success of a meeting. You must know what you
want so you can ask for it. And the participants need to know what you want so they
can help you get it. Without goals, a meeting becomes a journey without a
destination. Unfortunately, many meetings are called without goals. So, you hear people say,
"Well, what do you want to talk about?" This is similar to walking into a factory and
asking, "Well, what do you want to make?" You could end up with anything from ant
farms to xylophones. Thus, your first step is to write out a statement of the results that you want to have
by the end of the meeting. I want to emphasize that you must write out the goals for
the meeting. This forces you to define exactly what you want. Certainly, if you're
unable to express your goals on paper, you can expect to have difficultly explaining
what you want to the attendees. Writing goals also provides important benefits. It allows you to consider, explore,
and discard possibilities. And then you can show the goals to others to obtain their
comments and suggestions. Asking for help preparing goals is especially useful when working on complex or
controversial issues. Now you can 1) use their comments to refine the goals, 2) win
support for your goals by including others in their development, 3) gain information
on issues related to the goals, 4) uncover issues that may conflict with the goals,
and 5) develop strategies for achieving the goals. Once you complete the goals for your meeting, put them on the agenda. That helps
everyone focus on your purpose for the meeting. And it significantly increases your
chances of ending with the results that you wanted. - - - - - - - - IAF Certified Professional Facilitator and author Steve Kaye works with leaders who
want to hold effective meeting. His innovative workshops have informed and
inspired people nationwide. His facilitation produces results that people will
support. Sign up for his free newsletter at http://www.stevekaye.com. Call 714
-528-1300 or visit his web site for over 100 pages of valuable ideas.
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